hmm... 200 / 8 = 25 people per showing room, assuming they're all constantly at showings. How many people could actually fit inside the individual rooms? What happened to the 300 figure bandied around earlier?
May I recommend radios for staff members? It seems to work really well at Leprecon, and shouldn't be too expensive.
James
On 6/1/05, Richard Phillips richard@ukquake.net wrote:
All sounds pretty good indeed.
Too many badge colours to remember for me, however.. what about just having it written on, or otherwise indicated? that way could just have one badge template (and stock of badges) for all.
What's the *actual* attendance capacity that EirtaKon could take?
----- Original Message ----- From: "AMS Committee" ams@redbrick.dcu.ie To: "The Staff of EirtaKon" eirtakon-help@lists.redbrick.dcu.ie Sent: Tuesday, May 31, 2005 6:52 PM Subject: [Eirtakon-help] Ticket Sales
Right trying to think up a way to allow people to buy tickets well pay for
them mainly :)
I'm suggesting a cut off point of 200 people to the event - yes I believe
that we will get
that many :)
Heres what was the idea so far :-
There will be a web page that will have the following info
Bank Account Details:
DCU Anime and Manga Society (AMS) AIB, Dublin City University Sort Code 93-22-21 Account Number xx xxx-xxx
If you are located outside Ireland and wish to purchase your ticket, use
the following details:
Bank: AIB, Dublin City University, Ireland IBAN: AIBK 9322 21xx xxxx xx Swift: AIBKIE2D
You can pay for your ticket directly into the bank account. Please email
your Name, Contact Number,
Address, Age, Number of Tickets are what type of ticktes - Weekend, Friday
etc.., Lodgement Reference number
(the number written at the bottom of your slip) to the Treasurer to
confirm your payment.
Come Friday, Saturday and Sunday there is a registration desk with a list
of everyone who has paid in.
The people must bring photo id, e.g. passport, garda id etc.. and show
them to one of the people at the desk.
They check through the list check them off if they are on it and give them
a con pack.
This again brings in the age detail as discussed before but I'll leave
that to the end.
Anyway thats how people pay with US. Now I'd say people can also buy
tickets with other societies. The way this
works is that the society buys X ammount of tickets, say 20, and sells
them off to their members. If they want
more they can purchase them if there are still under 200 attendees. This
way we will get some immediate cash
flow to help us in terms of advertising etc. As the society sells the
tickets they give us the usual info -
how many tickets, name, address etc... this can be done one at a time or
whatever pleases that cmt.
If we go above 200 people they will be put on a reserve que so if someone
pulls out the first person on the que
gets the chance to buy a ticket. If we get a large ammount over 200 we can
discuss about extending the 200
but I dont really see that as a problem.
Right now in terms of the ages and considering the places we will be
advertising - Forbidden Planet, Sub City,
Gaming Cons etc I dont see too many little children hearing about us. So
I'm recommending having the convention
being 12PG ;) I.e. we will break the showings up into their respective
categories as well as the badges - the
double colour should work fine! Anyone is welcome to the convention but
12's and under must be accompanied by
an adult. So in terms of bages there must be the following :-
Age | Ticket | Age Colour | Ticket Color
ADULT : | Weekend | Purple | Gold | Friday | Purple | Blue | Saturday | Purple | Green | Sunday | Purple | White
15-18 | Weekend | Black | Gold | Friday | Black | Blue | Saturday | Black | Green | Sunday | Black | White
12-15 | Weekend | Yellow | Gold | Friday | Yellow | Blue | Saturday | Yellow | Green | Sunday | Yellow | White
12 | Weekend | Red | Gold
| Friday | Red | Blue | Saturday | Red | Green | Sunday | Red | White
I've attached the idea of the colours but yes let me reassure everyone I
DO NOT TOUCH COLOURS :) The ticket design etc
will be for whoever wants that nice little job - and hopefully they have
some photoshopage skills ;)
Either way that should be an easy way, if your uncertain about a person
simply based on their height, if they should be in
a screening or not. In terms of actually getting people to leave generally
a simple 'yes, your not allowed' in here should do.
If they are under 18 talk to one of the Youth Leaders who should be
present as they are experienced. I'll be mailing around
a document closer to the date about Safe Child Policy - its basic stuff
like always have a witness to hand, dont
shout etc. I'm sure Thaed will be much more knowledgeable in this area! :)
If the person is 18 and over and disturbing people ask them to please
stop. If it continues ask both people to leave. If it
looks like they will not leave peacefully.. hopefully this will never
happen but always be prepared.. dont interfere - come
get one of the cmt who will call security in. I've never had problems or
seen such problems at gaming events so this is what
I can think of. Anyone better ideas or procedures?
Thoughts so far? Hopefully i havnt left something half said there...
John
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