-------- Forwarded Message --------

Subject:	[ukiepc] UKIEPC Latest TODOs
Date:	Thu, 18 Oct 2018 09:11:05 +0100
From:	UKIE PC <ukiepc@gmail.com>
Reply-To:	for UKIEPC Site Organisers, current & potential <ukiepc-organisers@cs.nott.ac.uk>
To:	ukiepc-organisers@cs.nott.ac.uk <ukiepc-organisers@Cs.Nott.AC.UK>

HI all,

Thanks to everyone that has joined slack so far - this is proving a good fast mode of communication about issues leading up to the contest. Especially with the registration website going down, and extension to registration etc. 

Here's key updates for the next couple of days. 

0) join the slack channel if you havent already (see previous email)

1) Deadline 12noon Friday - ACCEPT/CANCEL teams.

   - the tech team need to import teams to the contest server friday afternoon

   - Please do final checks friday morning (you can prob do 95% today)

   - and create 1-3 spare teams, if you havent already, using the big Add Team button when viewing your site. You should put yourself as the coach of these. 

2) Contact contestants for your site

  - you should send details to all of the people registered at your site, about where exactly they should turn up, and when (before 10:30am). And what the process will be (as per previous email). This is ideally for the specifics of your location, as I will be sending a global email to registered participants on friday morning.

  - theres a tab on your site page for 'Email', you can turn on the Team Members toggle, and download.

  - I would recommend you strongly encourage first-timers to try a few problems on http://open.kattis.com too, if they havent already. First basics steps (reading in, printing out) is a slow hurdle for many first-timers, and they dont want time penalties (20mins for an incorrect solution) for silly mistakes.

3) Especially external contestants if any

 - if you have people travelling to your site for the contest from other universities, you must communicate to them useful arrival information, and whether they should bring anything like a laptop to compete with (or if/how they will access your computers).

4) Answering Questions on the day (and DomJudge)

  - During the contest, students should ask technical questions to us (not you) using domjudge - using the clarifications section. So you should only need to answer questions for your location like 'where are the toilets' and 'its a bit warm in here'. 

  - BUT - there is a demo server for you to look at, if you want to, prior to the contest. https://www.domjudge.org/demo - you can see an example of the team user interface and what they'll have to do. how they can ask questions through it, etc.

  - you may find it interesting to look at http://ukiepc.info/2017/ to see info on last year

  - also http://bit.ly/ukiepc2017downloads - which has things like last years introduction slides, and last years problems, and solutions, etc. 

5) Responsible Site Host Persons only:
   - Set aside time on friday afternoon for printing the problemset and putting them in envelopes, and storing them in your office securely until saturday morning.

More from me on Friday afternoon for final information.

  - although feel free to ask Qs in slack. 

best

Max

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