Hi all,
An update from me - on 1) current TODOs, 2) Schedule for
the day, 3) communication
1) Registration deadline is end of Wed 17th October. This
is important for allowing the systems team to be ready in time
for the contest. We currently have 37 PENDING and 57 ACCEPTed.
Expected to rise quickly over the next few days.
a) encourage all students to register by end of wednesday!
b) advertise advertise advertise advertise
d) IMPORTANT - by end of 17th - create 1-3 spare accounts,
for if you expect random disorganised students to turn up
without having registered (and you want to be able to
accommodate them, rather than send them away).
2) On the Day - Recommended + Planned Schedule
- 9am - I recommend arriving to set up: make sure problem
sets have been printed and put in envelopes (responsible site
person only), and printing out usernames/password for contest
server (both to be provided on/around ~19th Oct to Responsible
site host). optionally prepare some balloons, etc. Definitely
check that you can broadcast a youtube video, with sound, on
the projector in the room - or on a TV that students can
cluster around.
- 10am - Recommend students begin to arrive at your site -
optionally provide breakfast/coffee etc
- 10:30am - Get teams into a lab, logged into a machine,
and logged into contest server
- 10:45am - Introduction broadcast on youtube
- 10:55am - make sure all people are only 1 computer per
team, no phones etc (all in bags). reiterate to them about not
using the web
- 11am - Contest expected start
- 4pm - Contest expected end
- 4-4:30pm - Results broadcast (after 5-10 minutes) on
youtube - recommended time for pizza if you are providing
this. We may also provide a video explaining the way to solve
each of the problems (TBC).
3) Communication on the day
a) this year, we will use Slack for communication during
the contest, as it allows for multiple sub-communication
channels to co-exist in parallel, and we hope this will
resolve some of the communication challenges experienced with
google hangouts in the past.
- Please edit your display name (in profile) to include
your university name, so that we can easily find/message you
if we need to.
b) We will be optionally broadcasting webcam views of the
different locations on a google hangouts live. If you wish to
do this, please be prepared to bring a webcam and connect to
that (more information later this week). There'll be an easy
link to join for this.
c) We plan to email the problemset to responsible site
hosts only. We typically expect people to print one copy per
team expected, and place them inside a sealed envelope, and
distribute them as near to the 11am start as possible. They
shouldnt be opened by any team before the 11am start.
Thats all for now, that I can remember.
ACCEPT THOSE TEAMS!!! :)
best
Max