Hey guys,
Here are the minutes from yesterday's meeting. Please take a look at the
to-do stuff (the bits in bold), so you know what you have to do before the
next meeting.
See you all bright and early Monday morning, woo!
Susan :-)
DCU DRAMA COMMITTEE MEETING
* *
*Agenda: **Friday, January 25th, 2008***
* *
* *
- Ratification of last meeting's minutes
- Any matters arising from the minutes
- Musical update
- Sponsorship
- Next semester
- Monday Week 1
- Rag Week
- Workshops
- Website
- Yearbook/CD
- Broadway, role of committee
- Committee meal
- Trip away
- AOB
*Musical update:*
- tech has been sorted and is under budget
- about 50% of the set has been sorted and it will also be under budget
- choreographers have been chosen: Riona Flood and Phoebe Shannon
- they're students so they're free
- vocal director has been chosen: Eadaoin Kelly
- costing €1100
- band director has been chosen: Andrew Grafton, 3rd year music student in
Dundalk, friend of John's, has done Grease and Guys and Dolls
- free, except for his costs which will be about €300
- auditions: Week 1, Tuesday 6pm-8pm, Wednesday 2pm-8pm, Thursday 6pm-8pm,
CG01, CG02, CG03
- John will book the rooms if they haven't already been booked
- Steve, John and Eadaoin in one room, Riona and Phoebe in another room
- callbacks: Week 2, Monday and Tuesday or Tuesday and Wednesday (depending
on whether there is an extra audition day on the Monday)
- start rehearsals by end of Week 2
- PRO has been chosen: Niamh Maher
- has an eight week plan
- posters for auditions to be up around campus by beginning of Week 1
- posters for the musical to be up around Dublin by first few weeks of
semester
- we can put up posters but they might be taken down
- we will only be fined if we leave them up 7 days after the event is over
- radio advertising to start Week 4: NewsTalk, East Coast Radio, FM104
- TV advertising to start Week 5: Niamh has a contact in RTÉ
- fliering in town: Weeks 6, 7, 8
- advertising in the Metro and other papers: Week 9
- the scripts have arrived
- the contract with the Helix has been signed
- get in will be on the Monday, anytime from 2pm to 11pm
- shows: Tuesday 8pm, Wednesday 8pm, Thursday 6pm and 8:30pm
- get out will be on the Thursday night after the last show
- two shows on the Thursday might be difficult for the cast but it can't be
changed now, it's already being advertised
- maybe get a school in for the 6pm show, could do a workshop beforehand,
but would have to look into health and safety
- bus will be organised to bring everyone to the after-show party
- looking to speak to Lyndsey Fay or Joey Kavanagh for cast manager
- looking to speak to Roisin Cooper or Pauric for stage manager
*Sponsorship:*
- Pauric is looking after sponsorship for the musical, getting a team
together
- stretch target €10,000, minimum target €5,000
- Pauric's main task is to get a title sponsor, like AIB or Bank of Ireland
- anyone with contacts should forward them on to Pauric
- AIB sponsored the panto €1000, but we didn't use it so we can put it into
the musical instead
- maybe DCU Drama could put a certain amount of money towards the musical
rather than simply bail it out at the end
*- Jenni to check if the society can afford to sponsor the musical*
*Next semester:*
- Week 1: auditions
- Week 2: nothing (so far)
- Week 3: Rag Week
- Week 4: Romeo and Juliet, Vagina Monologues
- Week 5: Snow White, Disco Pigs, Tuesday, Wednesday, Thursday
- Week 6: Conor's play
- Week 7: Reading Week
- Week 8: Alan Flanagan's play, Tuesday, Wednesday, Thursday, ISDAs
- Week 9: Fame, Tuesday, Wednesday, Thursday
- Week 10: Robin's play, AGM, Clubs and Socs Awards
- Week 11: Variety Show, Tuesday, BICS, Thursday
- Week 12: DADAs
*- Declan to produce the Variety Show*
*Monday Week 1:*
- Pauric's idea of a forum for the members to explain the roles in the
musical and other plays coming up
- have it at 6:30pm, before committee meeting
*- Pauric to contact the directors involved*
- can sell hoodies at the forum too
*Rag Week:*
- Week 3
- definitely do Drown Drama
- maybe have busking/face painting/balloon animals/chocolate apples in the
Hub or Street as well
- do both events on the Tuesday evening
*- Fiona to contact people to do the busking*
- aim to raise €500
*Workshops:*
- try to have one every week this semester
*- Yvonne to contact Ciaran Gray to do a workshop in Week 2*
- also Liam Halligan, Aisling O'Flanagan, Ian Coppinger, Jay Fallon
- maybe organise seminars for people who want to know more about the theory
of drama like script writing, directing, producing, stage rules, etc.
- use the forum on Monday of Week 1 as the first seminar, talking about
auditions
*Website:*
- photos to be uploaded from Catherine
*- Conor to get them up before Broadway*
*- Conor to get an image of a poster for each show up on the home page and a
list of shows that are happening*
*- Conor to include a link to the Fame website on the side*
*Yearbook/CD:*
- the yearbook is a really good idea
- drama CD: compilation of songs that people have performed during the year
*- Declan to ask John McKeown if he would record the CD in the radio studio*
*Broadway, role of committee:*
- team leaders: Declan, Yvonne, Fiona, Pauric
- committee must take on extra responsibility while on the trip
- get people through the gates in the airport as quickly as possible
- get people to the shows on time, committee need to be meeting in the lobby
early to show a good example
- make a special effort with the newer people
- Pauric has a copy of the itinerary for everyone
- rooms in the hostel: two rooms of 8 (mixed), two rooms of 12 (one for
boys, one for girls)
- Mustang Harry's on Monday night
- ice skating on Tuesday morning
*Committee meal:*
- 8pm, Sunday, February 10th
- funded by money from Open Day, €100, and money from Arts Week, €125
- €225 for the meal, committee will have to pitch in a little
- venue: Little Caesar's near the Westbury
*- Fiona to book for ten people*
*Trip away:*
- a trip to the West End?
- after the musical, maybe the weekend of Week 9
- bring about twenty people, with first preference to those who didn't go on
the Broadway trip
- we would get funding for tickets at least
- fly over Friday, see a show Saturday, come back Sunday, or just go for the
day and see a matinee
- too much on top of Broadway, committee probably wouldn't be able to go so
there would be no one there to organise everything
*AOB:*
- Campus blurb
- Drama's back with a bang
- everyone had a great time in Broadway
- forum on Monday, auditions on Tuesday, Wednesday and Thursday
- auditions in Henry Grattan Building for Fame and other shows
*Next meeting: **7:30pm**, **Monday, February 4th, 2008***
