I almost don't want to reply to this, it's so long! On Thu, Dec 01, 2005 at 06:28:35PM -0000, Jessica N? Chonch?bhair wrote:
Hi,
This is a *very* long mail, but please read it. It we want the event to be a success, we gotta get things rolling!
Results of meeting from last night:
Redbrick, DCU Drama and Music Soc are collaborating for their Xmas party this year!
We have three bands. We have a Santas Grotto. We have presents to get and wrap. We have decorations to buy and place. And we have posters to put up all over DCU! Singer song writer, and Who's line is it anyway.
It'll be great craic, if we're organised we can pull it off!!
Every society agreed to putting 150 in for stuff [100 presents, 50 for decorations].
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So, can every society put forward 2/3 people, who can come in to town on Sunday, spend 450 euro on decorations and presents, and then spend the day wrapping presents?
Myself and Michelle from Redbrick are definitely going. So if you can text me or email me between now and then to let me know who's going, that'd be great. Also, if possible, have a cheque. It's going to be an effort to make sure the money doesnt get confused, so extra care has to be taken, considering there is three societies involved!
What I suggest is having a chequebook from ONE society there with us, and using that to pay for the items, then the other two societies can just write cheques to that soc.
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On Wednesday the "Babez in the Hood" panto is on in the Venue. We have to decorate *on* that day. They finish in there at 7, we start at half eight. So its a good idea to get the decorations up before their last show. We need bodies, to create the grotto as well. Their show starts at 5. IT's a big room. IF we could have people there from 1-2ish decorating, taht'd be a start!
What way are we talking about having the decorations? Also, can we get a tree from somewhere? Last year I think we stole the SPC tree for the evening (with permission of course!), if that's up in time maybe we could ask for it again?
Not only do we have to decorate, but we need to clear the stage so bands can get up there. Some of the background set can stay, but most of it has to go. And that has to be done while the bands are sound checkin... That's gonna be a busy half hour!
Organise a decorating posse at the meeting on Monday? Wednesday is the ONLY day of the week I can't help out during, sorry :/
New bar has to be decorated as well... so literally as many people as you can manage to muster from your committees and societies to help out would be great!
MPS are also decorating the New Bar, so that'll be partially done for us.
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We have a bit of hassle with whether we can get the new bar or not, as MPS are having an event there between 8-10ish. Hopefully though we'll be able to use it after them. We were talking to Sarah, so she know's our plans anyway.
Planned for the new bar we have singer songwriter and Whos line is it anyway. Completely impromtu. We are going to need someone from Drama able to run "Who's line is it anyway" and someone from Music soc organising Singer/songwriter stuff.
Also, can Drama confirm that they have a panel for Whose Line, and can Music soc confirm that they have a singer/songwriter? We don't want to advertise and then find no one could be found to do it at the last minute. Also Claire mentioned that the SPC PA is broken, and we'll need it (I think) for both the singer and the drama act. Anyone know where we can get one?
Bands. We'll need the bands to be there *for* sevenish.. You'll all only have an hour and a half to sound check. Music Soc, tell your band. Drama, let CPC know. :) ____________________
I'd like to organise a meeting for monday, we need to co-ordinate properly. And we need to decide if we are going to in on the offer MPS gave us. Explaining the whole rigmarole of why were aren't going in on this event with them is too much hassle, however, they have given us the option, if we want it to go into town with them, when the bar closes at 11.30, to The Voodoo lounge. THey have bands organised, and its a late bar.
Pros and cons to this are, DCU as late bars on the tues and thurs, before and after our event, so people might not want to go to town. We'd have to book a bus to take people in, at a risk of making a loss. However, we might fill a bus between the three societies and have a great night! Decision to be made on monday. If people can get back to me and let me know what time suits them, I can book a meeting room, and some decisions can be made.
Monday afternoon suits me best, maybe at around 3 or 4? I assume that 2 or 3 from each committee will be able to attend, so we can get views from all sides, and that those people will be able to decide things for their society (and not have to contact others first)
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Unforuntely I couldnt get the posters up today for a few different reason, but they are designed and lubbly. Can all the PRO's or someone else form the societies get together on Monday to put posters up? This is also a priority!
Can the poster be sent to RB's webmaster please? If we get it up on the site, people can take a look at it and see what they think (though I'm betting it'll look a million dollars)
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So, posters, presents, decorations. Bodies to do all these things! *sigh*
Sorry for the long email, *please* get back to me, and forward it to the appropriate people on your cmtes!
God I hope I didnt forget anything.
A partridge in a pear tree?
Thanks,
Jess
Oh, before I forget, just confirming that David's sorting a santa's costume? Michelle -- 'Cause I'm just a little girl you see But there's a hell of a lot more to me Don't ever underestimate what I can do Don't ever tell me how I'm meant to be