OK, here goes
THE STAGE: Shelly (who I gather is helping out) came to me on Thursday and announced that Elaine has said that we are NOT allowed to use the usual setup that we have in the past where we stand up the stage flats on end, decorate them and hold the show on the floor in front of them. Apparently we have to hold the show on the stage itself, for sound reasons.
This leads to a major headache. In previous years, it has been easy to put the set for the show together, whereas this year, if what Shelly says is true, is going to be much harder work.
Shelly [stage/set designer person] has a whole load of plans, which as far as I know include her buying a whole load of material for the stage to hide the underneth. This leads me to thinkin'... Shelly and Elaine know what their doing, but I have no idear myself!
ART SOC: Have offered to help out, I think. Are we in touch with them? I believe Rachael.obrien7@mail.dcu.ie is their chair or at least she's on committee.
Have been talking to them, they are definitely on board and know that myself and Shelly would be the main contacts.
Do we have confirmation as to whether we MUST use the stage, or can we carry on as we have in previous years?
Again, Shelly is running this part.
THE ACTS: Do we have a running order? Apparently Breifne Earley will be late in arriving in Dublin, so it might be prudent to put the Blues Brothers on in the second half.
Dunno meself, Jay has been working with the acts music wise etc.
REHEARSALS: How have rehearsals been going? Have they been going? Our acts will need to rehearse on a stage, to get their movements right and their spacing etc. I'm suggesting Tuesday, in the Venue (unless it's otherwise engaged), so that we can do some tech work while we are at it
We had rehearsals, that went v.well for the 5 or so that did practice! More on mon or tues methinks.
COSTUMES: Are our acts providing their own? Are Drama offering help on that front?
I know some people have theirs. I assume people are welcome to the Drama garb in the equipment room, as yet though I think most ppl are getting their own. No one has asked me anyhoo!
MUSIC: Do we have karaoke style copies of all the tracks necessary? If not, who is looking into that? I have a copy of the song Yvonne Tuohy sang last year when she won, for her reprise performance. She has been asking about rehearsals too. We still have the torn wedding dress she wore last year it's in the equipment room.
As far as I know Jay has all this sorted on his laptop. And Shelly/Elaine have a whole load of karaoke disks.
MPS: I know that the impromptu taping session for today (Fri) had to be put off because of short notice and the myriad of other things happening around campus. Have the tapings been rescheduled? If so, for when? We need to have the tapings done by Monday at the very latest, as MPS have to have enough time to edit them and make them look purdy
Yes, they said 3pm on monday. Its *still* short notice because most people arent going to read their mail until some stage that day when coming into college. I am thinking I'll go in and ring people from C&S at 10am letting them know they'll be recording, however not everyones number is there, and some are home numbers, so *hopefully* we'll get it all done on Monday. If we are having rehearsals on Tues they can film then too methinks...
SCREEN: We need to hire a screen and a projector for Wednesday night so that we can show the "before" sessions. Are MPS looking after that or do we have someone on it? We can get one from the AV loans, C162, no need to pay for one.
I'll ask MPS, or do it myself on Monday, I'll talk to them about it on Monday.
TECH: I am aware of the assorted hiccups that we had in setting up the RHPS. Eoghan: any word on a potential lighting workshop for Tuesday night? In advance of perhaps getting some newbies to help out on Wed? SOUND: What are the issues concerning the use of microphones etc in terms of feedback, stage location and whatnot? Realistically, we need to be in the Venue from about 4pm Wednesday for tech run throughs etc. RADIO MIKES: Some acts might prefer to use them, like the Spice Girls so that mic leads don't get in the way of their dance routines
I know Jay had some issues with microphones, but thats more his department than mine.
PRESENTERS: Has Roisin Cooper committed to presenting the show? Have we got a co-presenter? If not, I volunteer my services (I did it last year Anyhoo ). Our presenters need to meet with all of the contestants BEFORE the show, to drill them for info and stuff so that the interviews during the show go smoothly. Will the presenters be using radio mikes? If so, we'll have to get them back from Skerries
Roísín has committed yes, she just asked to have a co-host. Jay said he might know someone, a male to counterbalance :) I am in favour of the Almighty Bobamus though! Hopefully we'll have everyone there relatively early on Wednesday anyway, its a halfday anyway. Doing last minute rehearsals, so everyone should meet and greet then, yes? Good atmosphere to set it up in!
JUDGES: I believe Sarah Farrell is on board. That leaves two spots. Have we approached anyone else? Names that I would suggest include:
Charlene Connolly, chair of Music Soc.
Riona JudgeMcCormack, all-round Drama legend and alumni.
Brian Smyth, chair of the SPC
Claire O Neill, cos we miss her
Father John/Sister Barbara they are always willing to help out, and after my turn this week at the SVP quiz, they kinda owe me one.
Michael Moriarty, another alumni, but may be in attendance anyway as an audience member.
We need to sort out our judges and soon.
I will try [right now] to find emails for all these people and ask! If anyone gets this mail and has a contact can they ask, or pass me on their address and I will contact them!
SPEAKING OF MICHAEL MORIARTY: I spoke to him at the launch of life.dcu.ie<http://life.dcu.ie>and he said that his company, KPMG (I think) are thinking of holding their own "Stars" show next April (with a budget of 50,000 euro, fuckers), and may be popping along to see the show, with some muckers from work to SHOW THEM HOW IT'S DONE. So no pressure thenJ
POSTERS: I know that we have a poster designed. Have they been printed yet? We should have enough in our account over at campus print if not, please put in 20 bucks, keep a receipt and Shane will reimburse ya. We need 30 A3 and about 20 A4 posters, and WE NEED TO PUT THEM UP!!! Monday, as early as possible. Everywhere. Are MPS mentioned on the poster?
Designed, printed and DRAMA OWE ME A TENNER :D. There was no money in the account, so I just paid cash. I put about 10, some big some small, posters up in the hub.I have the rest in the cubby hole for drama in C&S for monday. Bout 25a3 and 20a4 left atm.
TICKETS: Have we got a ticket design? If not, use a shrunk version of the poster, 12 to a page and get them printed up at campus print. 25 pages = 300 tix, more than enough. We need volunteers to man the ticket desk (which I shall mention in the announce drama email) and we need that desk manned mon-wed from the hours of 11am to 4pm. There's stuff happening in the street in the HUB all week, it being Arts week, so we will have a target audience to sell to. I suggest 5 bucks and 4 for members of Drama, MPS and ArtSoc (if they're helping out). Get the back of the tickets stamped with the SPC stamp for verification purposes.
I also have the tickets designed and on my usb key waiting to be printed! I will print these for free in Fiontar [FIONTAR!!!] labs and then chop them all up and get them stamped and numbered etc! Price that you suggested is already up and on the posters. As for the stand, Drama have storm troopers right? there will need to be ppl there on MONDAY! How many seats are there in the Venue? Monday morning I will have rang everyone and made tickets, so can other people volunteer to be on the stand?! Thanks to Charlie for putting up with me while we journeyed on the creative process in a perilous effort and struggle to make these posters/tickets.
PRIZES: What have we got? Has anything been organised at all? We need a plaque/trophy of some description for the winner, and we also need second & third place prizes. The trophy shop on Marlborough Street (where we got the prizes for last year's DADAs) will do nicely, but they need to be contacted Saturday or Monday at the very latest.
This can be done Monday too. I can colaborate with JoeyJoe for the ones he needs too. How much is the budget for prizes? or are we looking for sponsership/freebies?
OK, nothing else is springing to mind, so I hope that you're not all overwhelmed with the amount of crap that I've just dumped into your collective laps.
Noes!
I realise that I am NOT the producer, and you might already have all or most (or some) of these points covered, but there's no harm in throwing my two cents into the ring. There's a lot of work to do, and not a lot of time in which to do it.
Yayness!
DCU Drama leaving everything 'til the last minute J
Bob
PS: This afternoon's "Whose Line..?" was VERY well received by an admittedly small crowd. Well done all of you who took part/came over to see, and good luck in the evening session
Yeah, it was a total shame about the weather and all. Ah wells! So yeah. Contact people on monday for rehearsals at 3. get plaques and prizes. Posters up. Stand manned and tickets made. Organise projector with MPS. Get stage and karaoke sorted with peoples. Thats all, right? We can manage that!! :D Jess -- Jesjes 0851422966 PRO