Hey guys, here are the minutes from Monday night's meeting, I'm really sorry I'm so late getting them out to you. Sure, have a read anyway! Susan :-) DCU DRAMA COMMITTEE MEETING * * *Agenda: **Monday, November 5th, 2007*** * * * * - Ratification of last meeting's minutes - Any matters arising from the minutes - Cleaning up after Rocky Horror - Website – cast lists - Poster boards - Printing posters in advance - Rocky Horror - Rights to Fame - Play in a Day - One Acts - Calendar - Arts Week - Funding for capital equipment - ISDA - AOB *Absent:* Marian *Matters arising:* - only one director showed up to the One Acts meeting last Friday, so all the directors are going to be contacted and they can just root around the equipment room themselves - Declan checked out tech in the Old Bar, we can get spots in *Cleaning up after Rocky Horror:* - some of the committee were left to clean up by themselves - everyone said sorry and it won't happen again *Website – cast lists:* - Alan was talking to three first years who received callbacks for shows but never found out what the final cast list was *- Pauric to talk to Marian about fixing up the panto mailing list* - Conor says the Aladdin cast list is up on the website now** - all of the cast lists should be up on the website *- Alan to get the cast lists from all the directors and give them to Conor to put them up on the site* *- Pauric to add a blurb about the improv in **Galway*** - get some Rocky Horror photos up there too *Poster boards:* - there's still a poster board over in the Henry Grattan - the rest are being stored in the Pgasm - who should take responsibility for them? - Conor as PRO is going to look after them *Printing posters in advance:* - the posters for Rocky Horror weren't up in time, this impacted on the success of promoting Rocky Horror - every event we've had so far, the posters have been printed up the morning of the event - we can't leave posters till the last minute, Campus Print never do them on time - they need to be printed and up the week before the event, they're not effective enough if we put them up at the start of the week - we should be thinking now about what posters need to be done for next week *Rocky Horror:* - 44 tickets were sold - we took in €220 in ticket sales, but made a loss of €700 altogether - prices of the tickets went up by €2 but that didn't go through committee - Jenni was told at twenty to five that she needed €600 in cash, but the bank was closed at that time - it's important to let the committee know about these kinds of changes - we need to be more organised, keep thinking in advance - it might have been better to keep it the week before, because putting it the night before the Halloween Ball wasn't a good idea - Rocky Horror was a great night though, everyone who went enjoyed it - it's good to carry on the tradition, because it is done every year - Pauric was happy with how the committee pulled together - they even managed to make it to the workshop too *- Jenni to ask the SPC if we can get more funding for the event because of the cost of the screens* - but Jenni factored in more costs than we spent, ticket sales were what we really made a loss on *Rights to Fame:* - we have the rights for the dates we want - the artwork is offered as a logo package, costing £68 - Alan says it's worth it because it's a very recognisable image *- Pauric and Jenni to meet up with Olena on Thursday at **6pm** to get the ball rolling* - yay, we have a musical! * * *Play in a Day:* - the workshop is happening at 7:30pm on Tuesday in the Venue - should get the panto cast to come *- Pauric to suggest to Marian to bring the cast along* - can take names of those interested in Play in a Day at the workshop - Play in a Day is happening Monday of Week 8 at 8pm - Pauric booked the Old Bar but Yvonne booked the Venue - the Old Bar is probably better because it's a more intimate venue - the plan is to meet up on Sunday and continue the preparations throughout Monday - meet at 6pm on Sunday evening - can discuss on Sunday night what time to meet on Monday because people are in lectures - Liam Halligan isn't coming until about 5pm on the Monday evening - will elect a production team (director and producer) on the Sunday night, who will organise things for the Monday - Pauric can take a small workshop with the rest of the cast while the director and producer put their heads together - tech: probably won't need mics, the cast itself can organise props, etc. - are we giving them a script or will they write it themselves? - give them a script and let them edit it themselves - just one play, get a script on the Lazybees website *- Pauric to look for a script, something funny would be easiest* - have to pay for rights or else you can't print off the script** - only about €10, that will be the main cost of the event - Liam said to Yvonne that we don't have to pay him - we could buy him a gift, make a nice basket with wine, chocolates, etc. *- Yvonne to sort out the gift basket* *- Jenni to let Yvonne know how much to spend, maybe up to €50* - there may not be a whole lot of people at the event *- Yvonne to try and approach people personally to invite them to take part* - but we can't really force people to do it, just ask them casually, don't chase them down, we don't want to alienate others - the numbers we had at the last workshop were enough to do the play *- Conor and Susan to encourage their own casts to go along* - should be free entry in to the performance of Play in a Day itself - it will be advertised in the Manic Monday section in Campus - where will we meet on Sunday? - maybe the corridor outside C199 *- Yvonne to look for a venue, maybe the Interfaith* - posters need to be printed and put up this week, by this Wednesday preferably - take them down on Friday and put them back up on Monday - two sets of posters would get a bit messy, so just do one version - can put on the posters who to contact if interested in taking part *- Conor to make the posters* *- Conor to put up posters, leave the rest in the cubby hole and rest of the committee to put them up during the day* - we really need to push it, it's going into the announce drama as well *One Acts:* - only Eoin O'Neill showed up to the meeting on Friday - 2pm on Wednesday is when the directors can look in the equipment room for props - the LOAFS is Thursday of Week 8, sooner than we thought - does LOAFS need a producer? - it needs a voice to organise it and know what's happening - Pauric and Megan maybe to take on producing the LOAFS, with help from the committee - Megan can't because she has a big project too - maybe production by committee, Declan to handle tech, Conor to handle PR *- Fiona and Yvonne to take on producing the LOAFS* *Calendar:* - let's sort out the calendar for the next few weeks - Week 7, Reading Week: workshop on Tuesday, Play in a Day on Sunday - Week 8, SVP Week: Play in a Day on Monday, Clubs and Socs Ball on Tuesday, LOAFS on Thursday - Week 9, Comedy Week: Whose Line workshop on Tuesday *- Conor and Yvonne to organise the Whose Line workshop* - Week 10, Arts Week: Do You Think You Can Dance? on Monday (mainly Dance Soc's event), Stars on Tuesday, comedy night on Thursday, One Act Wonder on Monday, Tuesday, Wednesday, Thursday - Stars: Alan and Megan are on top of things at the moment - Alan has talked to Greg about doing an interval act, he says that he will provide a full band himself - MPS are in trouble at the moment, but Susan Doyle will probably be willing to do it - One Act Wonder: we have three forty minute slots, enough time for all our one act plays - comedy night: the people doing it will be picked at the comedy workshop in Week 9 - tech for comedy night: it will be in the nuBar, SPC are buying a set of small speakers which we may be able to use *- Jenni to ask Cian about tech for the comedy night* *- Susan to ask Bob if he will host it* * * *Arts Week:* *- Fiona to be drama's rep on the Arts Week committee, will go along to the meeting on Thursday at **3pm*** * * *Funding for capital equipment:* - Joey told Pauric that we got what we wanted from the SPC, which he thought was the canvasses - but Pauric was under the impression that what we wanted was the projector screen - but Jenni says that the projector screen was probably never going to happen because of the cost of it, it would work out at about €11,000 - the SPC will grant us money for canvasses for a few years, and then the ones we have will work for lots of events - should we push for the projector screen? - it could be used by loads of societies and the SU *- Jenni to talk to Siobhan Byrne* *- Pauric to try and organise a meeting of all those interested in getting the projector screen and put together a proposal as to why they think it would be good* - Declan and John will come along to the meeting too - we would need to check if the Venue is actually suitable *ISDA:* - we won the intervarsity improv! - Megan, Pauric, Brendan, Niamh and Ger went down and took part - it was a really great event - but the meeting was very messy - the festival director wouldn't tell the council where he was getting sponsorship from - Pauric is going to be meeting up with chairs from the other Dublincolleges sometime next week *AOB:* - make sure you get receipts for everything *- Jenni to hand out Clubs and Socs Ball tickets to all the members at **3pm ** on Thursday* *- Susan to email on list of names to Jenni* - people still owe Jenni money for Broadway - flights are definitely booked, Pauric got the confirmation email - hostel needs to be booked this week *- Susan and Jenni to book the hostel* *- Pauric to give the contact details to Jenni* - everyone to keep on top of their college work, we have a couple of very difficult weeks coming up *Next meeting:* *8pm**, **Sunday, November 11th, 2007***