Hi Bob,
Just thought you should read
this email that myself and Conor received this evening. This is an
email that Shelly sent us tonight in reply to one we sent her on the
31st of January.
If Shelly was doing her duties properly and up to
date with things then she would know that we do have a fairly big
production crew on board and that we have secured a fantastic costume
deal already.
I don't appreciate some of the remarks she has made in her email
such as me treating her as a "personal shopper". I find such comments
highly insulting to say the least. Neither myself nor Conor have ever
once asked Shelly to do anything which is above her duties as
Sponsorship officer for Drama. We have given her plenty of notice,
going back as far as June and July. So she has had plenty of time to
contact companies. May I add that she stood up at the AGM last year and
went forward to be sponsorship officer, she was not forced to do this.
If she doesn't have the time or commitment to give to her position then
she should not have agreed to take on the duties.
I don't agree that it is the job of the producers to secure
sponsorship that is why the Sponsorship officer has the letterheads
etc. In the same way we go to Treasurer for cheques we go to
Sponsorship for Sponsors. Yet we have on several occasions had no
choice but to take matters into our own hands. We have contacted
several organisations ourselves and I have sourced contact information
and sent this to Shelly. This information has never even been
acknowledged to my recollection. We have not asked Shelly to get us
discounts on every little thing, in fact we have contacted most places
ourselves and gotten deals. Shelly was only ever asked to help out with
the bigger deals such as AIB, who are the main sponsors of the show
every year.
If Shelly is unable to give the time to fulfill her duties and
help in the necessary ways then I feel we will have no choice but to
take on a Musical Sponsorship officer. Not necessarily a committee
member but somebody who can committee the time to find and secure
sponsorship deals for us. Without sponsorship we have no chance of
making a profit or breaking even as we have based our budget on
previous musical budgets which included a fair amount of Sponsorship.
I do not intend this email to be the start of a row but merely to straighten out several issues.
Regards,
Laura
---------- Forwarded message ----------
From:
Michelle Ni Fhaircheallaigh <meathgirl@gmail.com>
Date: Mar 9, 2006 8:05 PM
Subject: Re: Musical Sponsorship
To: Musical Producer <
dcu.musical@gmail.com>
Hi Laura
Just a few points I would like to to bring you up to speed on....
Campus Print have special deals for Societies where we can
get 100 A3 posters printed up for 35 Euro which is better
than any
other print jobs going. If you want to get posters printed make
sure that Shane has money in the Drama account and
charge all your printing to the Drama Account but please make sure to take a receipt for every print job you get done
so that Shane has it for his records.
As for costumes, DCU Drama has a special deal with Clown
Around, Alan Kinsella did some work for them so instead of
charging us €50 per night for each costume they only
charge us €50 per week. This is great for weird, wacky costumes that
are needed,
for everything else the Costume Mill is a company in town that
provide costumes to movie companies for approx 15 euro a week but
its
cheaper in some cases to buy the required clothing from second hand clothes stores, you should get your costume team to
have a look into which is the best option.
As for sponsorship, I have secure AIB and will let you know
as soon as I get confirmation one way or another from the others.
It is my Job to put the pressure on these companies and I do understand
that the time for the show is drawing closer by the day but putting
pressure on me is not going to make the process happen any quicker than
it already is. I am on it and you just have to wait until they get
back to me
to find out, believe me its more frustrating for me dealing with
them than it is for you. If they don't sponsor us in the end then all
we can do is try other options and we can discuss this at a meeting at
some stage if you feel that you need to have more fundraisers.
Dominos are going to get back to us. In the past there was only
the dress rehearsal the day before the show sponsored so they will
probably give the same. If they agree to sponsor us then we can not go
with another company and Dominos have been good to Drama in the past so
I do not want to ruin long term ties over one event.
I know as sponsorship officer it is my job to try and secure
extra funds for as many shows as I can but I must be clear that it is
not my job to be your personal shopper and try and get you discounts
for everything on the musical budget. The provisional budget submitted
to the SPC was for approx 15k and approx. a third of this is a lot of
small purchases over many different areas. I will endeavour to help out
whenever I can but please bear in mind that I am also producing a show
of my own and that as a Drama Committee member I have other
responsibilities along with college work. I am only one person and if
you feel that you do not have the time to do all these things yourself
you should be getting a production team behind you to do these
production tasks. I know that the musical is bigger than all of the
other shows drama put on during the year but these tasks you are asking
me to do are the responsibility of the producer and it is the producer
that fulfills them in every other show.
Should you need any other assistance please contact your Drama Rep. Bob
Shelly
On 1/31/06, Musical Producer <dcu.musical@gmail.com
> wrote:
Hi,
I know your off having fun in NYC but I thought id leave ya an email for when you get home as this week is my week for all musical related shtuff.
Anyway nothing much as of yet has really been done
sponsorship wise and we really need to get onto that. I need to start
looking into costumes and set materials and so we need to try and get
sponsorship in those areas. Also we really need you to get in touch
with AIB. I don't know if you have already done this or not but if you
have can you please please let me know what the status is? Also if you
could look into other local companies and businesses and get in
touch with dominoes. Also I have several advertisement designs for
posters, tickets and programmes so can you get in touch with local
printing shops and reids about sponsorship or special deals if we order
a certain amount. I hope to be getting printing of posters done
in the next week or two so this is kinda urgent.
Thanks a million,
--
Sponsorship Officer
DCUDrama 2005/06
Panto Musical Director
Frgf2