- engsoc-committee@lists.redbrick.dcu.ie

[Engsoc-Committee] Hoodies
by Ronan Deery 15 Jun '11

15 Jun '11

Hey everyone, This is the latest update for the hoodies, from Gerry "They are to leave the factory in Pakistan on Tuesday / Wednesday of next week we are looking at delivery early the following week." Hopefully they will be delivered sometime soon either on the 19th or just after. So I need a rough idea of when or if, you will be available to help distribute the hoodies. Thanks Ronan

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[Engsoc-Committee] Flyer
by Tom Molloy 10 Jun '11

10 Jun '11

Hey Guys, Okay so the majority of people thought B was the best template so we will go with that. There was a lot of differences between what exactly should be the wording of the flyer so I kept it short and sweet and kept it to the bare minimum of what the flyer is supposed to inform the students and there's bullet points a plenty. - Headings: Our logo and the text "Engineering Society" is at the top of the page. The main heading within the body is "Scavenger hunt" - About the scavenger hunt: I invited the students to the scavenger hunt then briefly explained that it is designed to help them find their way around campus in bullet form. - About EngSoc: I used the phrase "Come and meet the Engineering Society and find out about DCU from people who really know about it" and invited them to join our facebook page. - Time, Date and Place Is everyone happy with this? It seems we're not all going to agree 100% on every aspect of the flyer and time is not on our sides right now. I personally would be happy sending in this flyer. Any thoughts on this matter welcomed. Kind Regards, Tom

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[Engsoc-Committee] Flyer/Hoodies
by Tom Molloy 09 Jun '11

09 Jun '11

Hi guys, I'll keep it brief. I've attached a visio file a pdf of the poster that Ian favoured last week but just now Laura and Shahad have said they liked the second design from last week. If I'm to use the second one I need to know before this evening and also I need your input as to what the wording should be as the poster is due to be submitted tomorrow. If I know soon enough I can work on it tomorrow. *Hoodies* * * I've notified the members of the delay and one member has since replied saying he wants a refund as he is leaving for America on the 11th of June. How do we deal with this? My interpretation of the situation is that a deposit is a deposit and it is implied that it is not refundable however we have not lived up to our claim of 6 weeks delivery time. We delayed the ordering of the hoodies due to good cause but it has contributed to the delay so some of the blame can be contributed to us. Part of me is thinking we shouldn't refund a deposit but part of me is thinking we should refund him and we could use the unwanted hoody as a spot prize in the future or during orientation week. What do you guys think? Heres his e-mail: "Hi Tom, I'm due to be flying out to america on the 11th for the summer and I was hoping to have the hoody before then. If this isn't possible, at this stage i'd just like to get a refund. I know this is the suppliers fault but when I put the deposit down I wasn't expecting to have to wait a few months for it to be delivered. I can't imagine that they actually have them made yet if they can't deliver them on time so hopefully it shouldn't be too difficult to cancel the order. Thanks, Andrew O'Byrne White" Regards, Tom

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[Engsoc-Committee] More Poster Designs
by Tom Molloy 09 Jun '11

09 Jun '11

Hey guys, Heres three designs for the flyer. When we get confirmation of prizes I'll add it somewhere on the flyer, so maybe if Ian or Laura could contact Lisa Looney to confirm the prizes before we have to hand in the final flyer design on the 10th of June. Also can you check to see if they can accept visio files (the print shop on campus can't) as it will make printing them and editing the times on the poster much easier. Also I can set the size and font to be used and they just need to edit the date. *Note: Some of the graphics look distorted in the pdf but its the same template I use for all the posters and they print perfect. Regards, Tom

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[Engsoc-Committee] Fw: Hoodies - Scavenger Hunt
by Ian Kavanagh 06 Jun '11

06 Jun '11

From: Ian Kavanagh Sent: Thursday, June 02, 2011 8:46 PM To: Engsoc Committee Subject: Hoodies - Scavenger Hunt Hi all, Hoodies The hoodies will be delivered to the Hub on the 11th June so there are a few things that need to be sorted by then. The hoodies are going to need to be counted and the order verified to make sure we have received the correct number of hoodies and the correct sizes before we inform people of when to collect them. After that has all checked out we can inform people about the collection times, where to collect them and what they need to collect them. Any hoodies which have not been collected will need to be kept by somebody until people who did not collect their hoodies are available or until Semester 1 of the next year. Note Moe will not be able to keep these so ideally somebody else living close by will have to hold them. I will be away from the 10th to the 16th June and not available. 1. Who is available to verify the hoody order and when? I would prefer this to be Sunday 12th so we are ready to start distributing hoodies on Monday. 2. What times do you think are the best for collection times during the week and when are you available? 3. Who is able to take the hoodies not collected and hold them for the summer? If I’ve left anything out please say so. Scavenger Hunt This is our event. We will be running it and organising it for the incoming first years. There will be approximately 160 – 200 students taking part in this event; we need to think big and easy. The Engineering Schools are looking into prizes for 2 teams of 4 so however we run this event it will be in teams of 4. Last I heard nothing was finalised on the prize front. The will book a slot for us in the orientation week timetable and get this to us as early as possible. They will also give us the list of student names and organise the students into teams of 4 for us and help out with some administration work before and on the day. They will print and send out a poster/flyer for this event with the information pack sent to first years including the orientation week timetable along with other information. Basically the flyer needs to invite first years to the event and to join us on Facebook. They will input the time and date themselves, I will find out if they can accept Visio files. I think the poster/flyer should be bright/happy and attention grabbing but not too busy, there are no specs as to how it should look except those we put on it. They need the poster before the 9th June due to holidays. What we need to do now is figure out what is going to be involved in the scavenger hunt and how we are going to run it. I’ve little to no experience with scavenger hunts. I’ve found a document which was produced by Engineers Ireland for Engineering Week this year which gives a small bit of information on organising scavenger hunts albeit the one they talk of is aimed at primary school students and for people organising it for primary schools attending a university to explore what they have to offer. I’m not sure of the relevance of it for us. Also attached is a campus map drawn by Laura with possible locations marked in yellow of where the scavenger hunt may take students, does anybody have any additions to this? Cineál Maidir, Ian Kavanagh Cathaoirleach DCU Engineering Society

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[Engsoc-Committee] Website Meeting - Other Business
by Ian Kavanagh 02 Jun '11

02 Jun '11

Hi all, I’d like to thank everybody who showed up to the meeting last night and everybody else for informing us they would not be able to attend. Banner I would like to get a banner for the society. Attached is the funding form which I have filled out for the banner. Currently I can get a 25% discount on the banner on the price quoted on the form. I have already shown the form to Ronan (Treasurer) and he is happy with it. I would like your thoughts on this and any ideas you have for a design. Website As you know last night’s meeting was primarily about the website. I’ll go through what I have written down from the meeting. New Pages/Areas 1. Subject Notes – Links to Educational Websites on a module by module basis – Contact lecturers for links 2. Software Section – Host software downloads – Links to useful open source/freeware/donationware software – Ask computing for windows 7 – redbrick have software 3. Photo Gallery – PRO brings camera to events, takes pictures, uploads them 4. Forum – Include suggestion area 5. Video Page – Embed YouTube videos 6. Committee Dropbox – Closed section on forum – I have to mention this was Richard’s idea or he’ll kill me 7. Past Committees 8. Constitution 9. Help Page – Recommendations – Section for each year 10. Calendar – Google – Private for Committee 11. RSS Feed incorporation Bugs I Know Of 1. Newline removal in contact form 2. Twitter feed not updating Ok so that’s everything I have. It was brought to my attention that our website isn’t that good which is fair enough. I am willing time permitting to totally overhaul or start afresh with the website but I don’t want to do so until everything is teased out and I have a full spec agreed on by all so I can determine easily which is the best route to go down for development of the website. At the moment I think the best way to go about it is to start over with a clear view of where the website should head, how it should be laid out and who it should be aimed at. I know I haven’t really given much guidance on how to approach this yet I’m still thinking about which would be the easiest way and most efficient way to do this. What I do know is we need to define clear content areas and be definite as to what these pages are to include. If you have your own thoughts please send them on. For now I will ask you to send on what content/pages/areas you want to see on the website or think would be a good idea. DCU Society Webpages may be a great source to look at for what we should include or think of including on the website. I’ll leave it at that hopefully before you have fallen asleep. Cineál Maidir, Ian Kavanagh Cathaoirleach DCU Engineering Society

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[Engsoc-Committee] Hoodies - Scavenger Hunt
by Ian Kavanagh 02 Jun '11

02 Jun '11

Hi all, Hoodies The hoodies will be delivered to the Hub on the 11th June so there are a few things that need to be sorted by then. The hoodies are going to need to be counted and the order verified to make sure we have received the correct number of hoodies and the correct sizes before we inform people of when to collect them. After that has all checked out we can inform people about the collection times, where to collect them and what they need to collect them. Any hoodies which have not been collected will need to be kept by somebody until people who did not collect their hoodies are available or until Semester 1 of the next year. Note Moe will not be able to keep these so ideally somebody else living close by will have to hold them. I will be away from the 10th to the 16th June and not available. 1. Who is available to verify the hoody order and when? I would prefer this to be Sunday 12th so we are ready to start distributing hoodies on Monday. 2. What times do you think are the best for collection times during the week and when are you available? 3. Who is able to take the hoodies not collected and hold them for the summer? If I’ve left anything out please say so. Scavenger Hunt This is our event. We will be running it and organising it for the incoming first years. There will be approximately 160 – 200 students taking part in this event; we need to think big and easy. The Engineering Schools are looking into prizes for 2 teams of 4 so however we run this event it will be in teams of 4. Last I heard nothing was finalised on the prize front. The will book a slot for us in the orientation week timetable and get this to us as early as possible. They will also give us the list of student names and organise the students into teams of 4 for us and help out with some administration work before and on the day. They will print and send out a poster/flyer for this event with the information pack sent to first years including the orientation week timetable along with other information. Basically the flyer needs to invite first years to the event and to join us on Facebook. They will input the time and date themselves, I will find out if they can accept Visio files. I think the poster/flyer should be bright/happy and attention grabbing but not too busy, there are no specs as to how it should look except those we put on it. They need the poster before the 9th June due to holidays. What we need to do now is figure out what is going to be involved in the scavenger hunt and how we are going to run it. I’ve little to no experience with scavenger hunts. I’ve found a document which was produced by Engineers Ireland for Engineering Week this year which gives a small bit of information on organising scavenger hunts albeit the one they talk of is aimed at primary school students and for people organising it for primary schools attending a university to explore what they have to offer. I’m not sure of the relevance of it for us. Also attached is a campus map drawn by Laura with possible locations marked in yellow of where the scavenger hunt may take students, does anybody have any additions to this? Cineál Maidir, Ian Kavanagh Cathaoirleach DCU Engineering Society

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[Engsoc-Committee] Flyer for orientation week
by Tom Molloy 01 Jun '11

01 Jun '11

Hey guys, Heres what I have so far for the flyer we'll be giving to the first years. I've kept it pretty simple. What do you think? I'm still uncertain to what the wording should be mostly because I'm uncertain about what exactly we will be doing with the first years. Any suggestions to what I should add/subtract from the poster? Regards, Tom

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[Engsoc-Committee] Meeting
by Ian Kavanagh 30 May '11

30 May '11

Hi all, I hope the exams went well for all who had them. Richard O’Connor has requested a meeting with the committee to discuss the future of the website and decide what to do with it over the summer ready for next year. I have set up a poll to try and determine the most suitable time for a meeting, could you please select all times that you are available and not just one? I understand its the summer and realise that not everybody will be able to attend DCU. The link for the poll is http://doodle.com/p5skwv4vkskh4qa7. Cineál Maidir, Ian Kavanagh Cathaoirleach DCU Engineering Society

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[Engsoc-Committee] Go N-Éirí an t-Adh Leat
by Ian Kavanagh 15 May '11

15 May '11

Hey all, I’m just emailing to wish those of you who have exams the very best of luck in them, may the leprechauns be on your side. Go n-éirí an t-adh leat, Ian

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